Press Release

Thanks to Wanda and Cindy, the official press release went to 27+ publications, including:
Attraction Magazine – MD Eastern Shore, Baltimore Sun, Chesapeake Bay Magazine, Chesapeake Life Magazine, Chesapeake Times – Kent County, Eastern Shore Home & Travel – Middle Eastern Shore, Kent County News, Maryland Life Magazine, Outlook By the Bay – Ocean City , MD Area, Patuxent News - Patuxent River Area, MD, Philadelphia Magazine, Record Observer – Queen Anne’s County, Recreation News – Maryland, The Capital –Annapolis, Star Democrat – Easton , Oxford , St. Michaels, Tidewater Trader, Tidewater Times – Middle Eastern Shore of Maryland, What’s Up Magazines – Annapolis & Eastern Shore, WCTR Radio – Kent & Queen Anne’s Counties, WJZ-TV – Greater Baltimore Area, Washington Post, The Mariner, Noreaster, Spin Sheet, Prop-Talk, Sailing Magazine, Cruising World

For reference, it's posted here:
http://docs.google.com/fileview?id=0B5Dt-CXkCTKtMzMwNzY5ZmQtZDE3Yy00YWQ2LWE0MTAtODFhZjVhNmE1NzJm&hl=en

Please post a comment if you see it appear in one or more of these pubs!

June 2010 Action Items

One month to go...

Early June
- Order extra dumpster
- Order Ice for resale
- Final Sailing Instructions printed and competitor pamphlet.
- Confirm personnel schedule.
- Confirm all equipment.
- Confirm chartered/borrowed boats, if applicable.
- Confirm final social, grounds, and ceremonies plans.
- Place event poster on club bulletin board (and around your town).

June 21st week
- Call junior program directors ask how many sailors, instructors and coaches will be coming to your event.
- Process early registrations.
- Final event committee organizational meeting.
- All printed material available at event office and posted on web site.
- All on-site signs, banners, flags, posters, etc. ready for display.
- Set up venue.
- Confirm receipt of trophies, prizes, T-shirts, merchandise, and giveaways.
- Send updated publicity to media.

June 29th week
- Prepare final Scratch Sheets.
- Pack registration bags; set up registration stations.

Aoril - May 2010 Action Items

Please use this post to track action items due the month of April May 2010.


April
- Issue initial publicity.
- Initiate media contact (particularly longer lead-time magazines).
- Complete initial grounds plan, social plan, ceremonies plan.
- Order all necessary outside equipment.
- Submit marine event permit (if not done previously).
- Develop a safety plan for both on and off the water.
- Place article in club newsletter.

May
- Order trophies (gold, silver, bronze medals provided by US SAILING for each fleet).
- Order T-shirts and other merchandise.
- Order wristbands.
- Dinner, entertainment reservations and orders.
- Dignitary invitations.
- Invite a local Olympic sailor to help give out awards.

Jan - March 2010 Action Items

Please use this post to track items that require completion in the first quarter of 2010.

January
- Meet with the sponsor’s local representative. Determine ways in which the sponsor can get involved in your event. Ideas are included in the “Sponsorship” section.
- Publish Notice of Race and/or flyer with separate entry form.
- Request a Safe Boating Campaign Kit from the National Safe Boating Council by e-mailing them at: campaign@safeboatingcouncil.org. One kit per JO event, on request, while supplies last.

February
- Draft and circulate sailing instructions

March
- Setup on-line registration

Nov - Dec 2009 Action Items

Please use this post to track key items for completion through the balance of 2009.

November
Initiate sponsorship plan.
Complete initial draft of budget
Solicit quotes from caterers
Contact DJ for quotes and date reservations


December
Confirm remaining major project and subcommittee assignments
Make brief presentation to host club’s Board.

October Kick-off Meeting

The RHYC JO Kickoff Meeting was held Saturday, 10/24 10am at the RHYC.

Minutes and notes from the meeting are posted:
http://docs.google.com/Doc?docid=0AZDt-CXkCTKtZDc3djNqZl85Y3hweHEzZ2s&hl=en

Please review and comment against this post.

Food

The overall plan:

Friday
Dinner at Club

Saturday
Continental Breakfast
Lunch on the Water (except Green Fleet)
Dinner: Caterer with RHYC providing sides

Sunday
Continental Breakfast
Lunch just prior to awards ceremony
Tyvec wristband will be confirmation of payment

JO Planning Kickoff Meeting

Quick Reminder
The RHYC JO Kickoff Meeting is this Saturday, 10/24 10am at the RHYC. Rain or Shine!

NOR (Notice of Race)

The NOR is posted online for review. Please provide all comments, updates, etc via comment to this post or in email to Connie rhycss@comcast.net.


RHYC JO NOR

Budget

The preliminary budget for the JOs is posted on-line so that we all have access. As we learn more details for the various expenses, please place a note in this blog prior to updating on-line.

Wanda

Stickers

How about stickers (once we get a logo) that say "I sailed in the 2010 Junior Olympics at Rock Hall Yacht Club!"

----- Original Message -----

From: 4OVER4.COM

PRO for Opti Green Fleet Course

The PRO for this course is to be Dyer Harris. Amy Kehoe Has been a bit ill but informs me she is just fine now and looking forward to her Opti clinic in the JOs. If she continues to be OK she will patrol the Green fleet and coach the kids around the course. I had thought that it could be a good match to have her in the boat with Rich McCue for coaching. Lance Williams will assist Dyer and do the scoring and recording. One or two more people would be helpful for this and the other circles, as each of the circles has a PRO and recorder.
If the Opti circle is to run a Trapezoid course we will need a second boat to take finishes and a total of four mark boats. At this time we have one mark boat and need three more mark boats and a finish boat. Any ideas out there?

Clean-up-Parking- Hoist control

The Chairs who have volunteered for this effort are Ron Mansfield and Seth Powell. They will be responsible to lay out the grounds with marking spray for parking boats by class and laying out Campsites. Someone will need to be on the hoists before and after sailing each day to assist the visitors in the use of the hoists. This committee will also have several people on hand at various times to be sure that the trash cans are empty and trash picked up. one more item on their list will be lining up several more Porta Johns. We should make the decision about the # we need close to the date of the regatta.

PRO for Opti RWB course

PRO for this course is Bobby Frey who has been doing this for a few years for JOs and Annapolis YC. He wants to do a Trapezoidal course which is standard in the higher level Opti regattas but will need more marks and Chase boats. Bobby has offered to bring some people from AYC to help him. I had asked Connie to join Bobby as scorer and other as she is probably our most experienced scorer and could also act as liason between Bobby and RHYC.

PRO For Radial/420 course

Lee Urbani Has agreed to Be PRO for this course. He will use Jim Nealis' True North boat "Last Laf" and have a crew of Dawn Urbani, Jim Nealis and others. If he would post the names of the rest of his crew, to this message, we can get that crew finished.

Inverters

DC to AC Power inverters will allow us to ensure laptops stay charged while out on the Race Committee/Finish Boats. If we can have race results entered on the water, we can faster, more efficient results and awards ceremony following racing on Sat and Sun of the JOs.

A heavy duty inverter can power a laptop, here are a few:
1100 watts continuous power, 2200 watts peak power, Provides 9.2 Amps, $129
http://www.dcacpowerinverters.com/itemdesc.asp?ic=PW1100-12
1250 watts $129
http://www.theinverterstore.com/the-inverter-store-product.php?model=pwrinv1250-top-rgb