First Aid & CPR Training

In searching for First Aid and CPR training, I found that having a trainer come to our site would be fairly expensive. The most convenient and economical approach I found, is through Kent County Parks and Recreation. Training is broken into two sessions with the CPR session in the morning, (This includes introduction to the AED) and the First Aid Session in the afternoon. You can attend any one of the three sessions which are held the "3rd Saturday of January, February, and March.

If you are attending both sessions, it is from 9:00 to 3:00. You are welcome to attend one session one week and the other on another week if you don't want to dedicate one full day, but there is only the three sessions planned for now.

The cost for each session is $20.00, so if you plan to attend both First Aid and CPR, the cost would be $40.00. Registration in advance is mandatory by contacting Shelly Palosky at Kent County Parks and Recreation via email at spalosky@kentgov.org or by phone at 410 778-2083.
Payment will be made the day of the session.

Budget v3

Updated Budget Dec 2009
http://spreadsheets.google.com/ccc?key=0ApDt-CXkCTKtdDNjcHpLbGdvQjRoZmhzMFFYX2MzNWc&hl=en

Action Needed!

Need Q&A desk Lead - right near to registration - to provide information on JO event and surrounding Rock Hall and Chestertown community. This booth needs to be staffed by volunteers Friday Jul 9 2-8pm and Sat 7am - noon

Need Merchandise Sales Lead - sell JO shirts, hats, towels, etc during JO event Friday Jul 9 2-8pm, Sat Jul 10 8-noon, Sun Jul 11 9-noon. A group of volunteers can man this booth, sell goods, keep track of items sold, and $ collected

Electrical - need to discuss electrical needs with vendors - what are their power requirements? can they bring generators? etc.

Call Waterman's Association and notify them of the JO regatta Event on Sat & Sun Jul 10-11 in Langford Bay and Chester River. Please get name of Waterman POC and add to Blog.

Call Coast Guard and notify them of the JO regatta Event on Sat & Sun Jul 10-11 in Langford Bay and Chester River. Request/ensure Coast Guard on water during event. Please get name of Coast Guard POC and add to Blog.

Ensure Rock Hall EMT available onsite or on-call during JO event. Set up site safety / evaluation / JO Volunteer training with RHVFD in June 2010. Please get name of RHVFD POC and add to Blog.

Identify communication system(s) for event. PA System? Walkie-Talkie system?

Draw up RHYC ground plan (camping, vendors, parking, etc) and circulate for discussion at Jan 2010 JO planning meeting.

Can we share tent expenses with Dave Teel and Bonny?

Countdown to Junior Olympics at RHYC!

December 12th Meeting Notes & Action Items

Agenda:
• Goals for the Junior Olympics
• Update from Established Committees
• Brainstorming on Filling out the Balance of Volunteer Positions
• Update to Event Schedule
• Update to Budget
• Next Steps

JO Focus (Slide 1)
Junior Olympic Program Goals*
– Engage young people in the excitement of sailing
– Encourage young sailors to enjoy racing
– Increase participation locally, regionally and nationally through USA Junior Olympic Sailing Festivals
– Improve skills of young sailors through training
* Source: http://racing.ussailing.org/Categories/Junior_Olympics.htm

RHYC JO Priorities
- KIDS
- SAFETY
- LEARNING
- RACING
- FUN

What Makes an Average Regatta Great? (Slide 2)
• Race Committee
• Organization
• Fun
• Food
• Safety
• Wind
“You arrive knowing someone with a smile will tell you where to park, launch, and where’s the coffee”
“It makes you feel important no matter if you win or loose”

Olympic Theme (Slide 3)
• Opening Ceremony
– Torch Lighting
– Parade of Yacht Clubs
• Awards Ceremony
– Podium (Chuck will build)
• Olympic Speaker?

Committee Updates (Slide 4)
• Food : Lisa
- Proceeding forward with the multi-vendor carnival theme for Saturday evenings dinner
- Thus far the following vendors have been contacted to participate ($150 rental fee)
• Chester River Seafood- Crab cakes
• It’s the Pitts – Pitt Beef & Chicken
• Lion’s Club – Hamburger’s & Hot Dogs
- Vendor area will be setup behind the pool
- Tent is required for participants. Rental fee is $1900. Price includes tables, chairs, linens, & lights. Team agreed that linens are not required. We learned that David & Bonnie will be getting married the week before and perhaps there is an opportunity to negotiate a reduced price on the tent as only one setup and takedown will be required. Bonny also highlighted that she’ll be purchasing lights for inside the tent and around the club.
- Children’s meals for the entire weekend will be included with their registration. They will be given a tyvec wristband to confirm their participation. A portion of that can be turned in by vendors for payment.
- Parents will also have the option to reserve dinners on-line, and they too will be provided a tyvec wristband. If they choose not to, they can pay as they go.
- We will use Lion’s Club to provide hamburgers and hot dogs on Sunday before the awards as well.
- Goal is to feed volunteers throughout the weekend, but need confirm this fits within the budget.
- Near term actions:
• contact vendor to confirm cost for dinners and what exactly will be included in that price (target = $8 - $10)
• confirm Lion’s club is on board for the entire weekend
• confirm electrical power requirements
• Fun & Rain Delay Events: Amber
- Amber had contacted a local DJ, but he requires that the event rent the necessary equipment. Due to this, Amber decided to go with a professional organization.
- She contacted A+ DJs, they cover the Eastern Shore area. Their rate is $425 for 4 hours. Amber feels that this can be negotiated to lower rate.
- Need to ensure that kids can make requests
- She is also thinking of a pirate or sailing treasure hunt.
- There are several sailing opportunities outside of the racing circuits. This represents an excellent opportunity for children to learn more about sailing/boating:
• Board sailing – ideally they will have their own circuit if > 15 are registered, but if not coordinating demo sails after racing is complete
• Catermans - ditto
• Kayaks – see under sponsorship
• Topaz – bringing boats for demo-ing.
• Sponsorship: Carol and Ursula
- Carol and Ursala have canvassed Chestertown & RH for sponsors. So far the following have contributed:
• Sailing Emporium: Sponsor Friday Movie Night, ice cream truck on 9th & 10th
• Haven Harbor Marina - $500 (Gold Sponsor), plus they have 2 boats with crews that can be used for racing committee. Additionally, they are detailing information about the JO in the monthly newsletter that is sent to all slip holders.
• Dockside Emporium: will donate 3-4 items for door prices
• Book Plate – donated 4 sailing books
• Gratitude - $500 (gold sponsor)
• West Marine – requested lanyards, water bottles, and door prizes. They will put stuff aside throughout the year.
• Langford Bay - $50 (Bronze Sponsor)
• Chester River Kayaks – t-shirts for doorprizes, plus they will be on-site for kayak trials throughout the weekend
• Linda Simss – book marks
• Coca-Cola has offered banners for signage and several cases of coke to sell throughout the event. Wanda will follow-up with them.
- We should talk up JOs to all businesses we purchase from. In some instances, it may make sense
• Race Committee: Chuck Parry
- Chuck shared an organized planning worksheet for each course. Information detailed boats, PRO, volunteers, required equipment, and course.
• Safety: Chuck
- Chuck handed out a safety plan for the JOs that covered contestants, facilities, staff, water, shoreside, and emergency management.
- Suggest getting the EMT and Emergency people on-site a few weeks before hand to familiarize them with the layout
- Need a safety person assigned to each fleet
- Contestants will need to buddy up with another sailor to ensure everyone safely returns to shore.
• Awards: Beth & Amy
• Housing: Annette
- Denise has mentioned the JOs to the Bayshore Campground. They might be better equipped for larger campers and overflow from the RH grounds

Committee’s That Need Staffing (Slide 5)
• Registration: Denise Tontarski has volunteered to run this committee! Thanks Denise!!!!
• Publicity: Jan Ross has volunteered to run this committee. Thanks Jan and welcome aboard!!!
• Clothing Sales: This offers an excellent way for our club to make money
• Volunteers: Rick Sheldon will be heading up the volunteers and working assignments with the various sub-committees.

Open Items (Slide 6)
• Trolley – team decided that Trolley should be notified as it stops by the Langford Bay Marina. We should have their contact info listed within the brochure that will be handed out at Registration. Additionally, we should contact Cindy for information on local businesses and maps so that parents can visit local businesses that sponsor our event.
• Letter – There is a letter that can be sent to potential sponsors is complete. Letter on JO from Lee is still pending. Wanda will close this with Lee

USA JO Event Schedule July 9-11, 2010 (Slide 7)
Friday, July 9th
1:00 - 3:00 PM Laser Radial Clinic – Josh Putnam, Coach Washington College Sailing team ($30 per sailor) – this is still under discussion
5:00 – 8:00PM Packet Pickup and Boat Drop-off
Movie, Popcorn, & Ice Cream
Lounge & Bar open for drinks and food
11:00 PM Quiet
Saturday, July 10th
7:30 – 9:00AM Check-in and breakfast
9:00AM Opening Ceremony
9:30AM Skipper’s Meeting in the Pavilion, then break into separate meetings by Fleet
10:30AM Harbor Gun , Green Fleet Clinic (on-shore and water)
11:30AM First Warning
12:30PM Lunch on the water (unless notified otherwise, Opti Green Fleet Lunch at Pavilion)
1:00PM Second race with more races to follow
5:00PM Carnival Dinner and Race winner awards (Non- sailor dinners tbd)
6:30 – 10:00PM DJ Dance Party
Sunday, July 11th
7:30AM Breakfast
9:00AM Harbor Gun
9:30AM First warning Signal, more races to follow
1:00PM No Race starts after
2:00PM Lunch on-shore after racing
3:00PM Awards and Closing Ceremony


Action Items:
1. WM: Close RHYC letter with Lee
2. WM: Contact Dave @ Coke regarding banners, signage and sponsorship. Team agreed that the banners should detail:
Junior Olympic Sailing Festival, Chesapeake Bay
July 9-11, 2010
Rock Hall Yacht Club (with Burgee)
3. All committee members should detail their volunteer requirements to Rick. Rick will coordinate the volunteers for the event.
4. LB: Contact vendors to confirm cost for dinners and what exactly will be included in that price (target = $8 - $10).
5. LB: Confirm that Lion’s club is on board for Sunday as well. RHYC will do the sides.
6. LB: Confirm what type of electrical power the vendors require. Optimally they will have generators.
7. Budget:
a. Needs updated with food costs for dinner
b. Confirm if volunteers can be fed throughout the weekend
8. WM to make introductions:
a. Amber & Heidi
b. Jan & Cindy
9. WM: Contact Island Photo or other photographer to come on-site and take pictures for resale

JO Beer Advice

From Lee Parks, Inshore Director and JO Coordinator, US Sailing:

There is a US SAILING regulation about alcohol at youth events. However,
the beer tent/cocktail party has been used very effectively at past
events -- to entertain parents so that the kids can be with their
friends. I think it's a great idea so long as you use common sense. A
beer sponsor might be taking it a step too far.

Dec 12, 2009 Planning Meeting

The next JO Planning meeting will be Saturday, Dec 12 at 2:00 pm at the RHYC. All Committee Chairs will report status. We still need lots of volunteers and a few committee chairs! Bring a friend.

meeting change??

Was the Saturday JO meeting changed?? I did not receive notification.

Food Committee

A few thoughts on food. In discussion with some of you, it seems that we are leaning toward the multi vendor approach for both lunch and dinner during the event (excluding the box lunches for the sailors). My thought on that is to put out a "call to vendors" and to charge a rental charge for the 3 days for the opportunity to be there. I think this may be easier than trying to do a % of revenue. Please provide your thoughts. Also, who would like to be on the food committee???

Please add your ideas for special awards

I am soliciting all of you brainstorming sailors for "special" awards ideas. We are already committed to "Top Girl" in each class.

US Sailing has suggested ideas such as "Marco Polo"(the sailor that travelled farthest), "Best Recovery"(which would require keen eyes from our on-the-water volunteers), and "Sportsmanship" (which could be controversial, unless clearly demonstrated.) One possibility was offered at the meeting regarding best boat maintenance, or sharpest looking boat (which could be done by the land volunteers.) The importance of the special awards is to spread out the winnings- they should not necessarily be performance related. I'd especially like to hear from the on-the-water volunteers because only you know what you are willing to commit to.

Please use comments here to submit ideas. I'd like to collect as many as possible- remember there are no bad ideas in brainstorming!!

Fun Committee idea

I was brainstorming today and wanted some thoughts from fellow volunteers. What does everyone think about maybe having fireworks for Friday night since it's around July 4th??? I can work on getting prices, but I needed the go ahead. Does anyone know of pyro companies?

On-the-water committee meeting - Nov 7 10am

Quick reminder of the meeting this Saturday November 7 at 10 am at the RHYC. Please attend if you are on a race committee for the RHYC JOs and/or would like to be part of the on-the-water action.

Press Release

Thanks to Wanda and Cindy, the official press release went to 27+ publications, including:
Attraction Magazine – MD Eastern Shore, Baltimore Sun, Chesapeake Bay Magazine, Chesapeake Life Magazine, Chesapeake Times – Kent County, Eastern Shore Home & Travel – Middle Eastern Shore, Kent County News, Maryland Life Magazine, Outlook By the Bay – Ocean City , MD Area, Patuxent News - Patuxent River Area, MD, Philadelphia Magazine, Record Observer – Queen Anne’s County, Recreation News – Maryland, The Capital –Annapolis, Star Democrat – Easton , Oxford , St. Michaels, Tidewater Trader, Tidewater Times – Middle Eastern Shore of Maryland, What’s Up Magazines – Annapolis & Eastern Shore, WCTR Radio – Kent & Queen Anne’s Counties, WJZ-TV – Greater Baltimore Area, Washington Post, The Mariner, Noreaster, Spin Sheet, Prop-Talk, Sailing Magazine, Cruising World

For reference, it's posted here:
http://docs.google.com/fileview?id=0B5Dt-CXkCTKtMzMwNzY5ZmQtZDE3Yy00YWQ2LWE0MTAtODFhZjVhNmE1NzJm&hl=en

Please post a comment if you see it appear in one or more of these pubs!

June 2010 Action Items

One month to go...

Early June
- Order extra dumpster
- Order Ice for resale
- Final Sailing Instructions printed and competitor pamphlet.
- Confirm personnel schedule.
- Confirm all equipment.
- Confirm chartered/borrowed boats, if applicable.
- Confirm final social, grounds, and ceremonies plans.
- Place event poster on club bulletin board (and around your town).

June 21st week
- Call junior program directors ask how many sailors, instructors and coaches will be coming to your event.
- Process early registrations.
- Final event committee organizational meeting.
- All printed material available at event office and posted on web site.
- All on-site signs, banners, flags, posters, etc. ready for display.
- Set up venue.
- Confirm receipt of trophies, prizes, T-shirts, merchandise, and giveaways.
- Send updated publicity to media.

June 29th week
- Prepare final Scratch Sheets.
- Pack registration bags; set up registration stations.

Aoril - May 2010 Action Items

Please use this post to track action items due the month of April May 2010.


April
- Issue initial publicity.
- Initiate media contact (particularly longer lead-time magazines).
- Complete initial grounds plan, social plan, ceremonies plan.
- Order all necessary outside equipment.
- Submit marine event permit (if not done previously).
- Develop a safety plan for both on and off the water.
- Place article in club newsletter.

May
- Order trophies (gold, silver, bronze medals provided by US SAILING for each fleet).
- Order T-shirts and other merchandise.
- Order wristbands.
- Dinner, entertainment reservations and orders.
- Dignitary invitations.
- Invite a local Olympic sailor to help give out awards.

Jan - March 2010 Action Items

Please use this post to track items that require completion in the first quarter of 2010.

January
- Meet with the sponsor’s local representative. Determine ways in which the sponsor can get involved in your event. Ideas are included in the “Sponsorship” section.
- Publish Notice of Race and/or flyer with separate entry form.
- Request a Safe Boating Campaign Kit from the National Safe Boating Council by e-mailing them at: campaign@safeboatingcouncil.org. One kit per JO event, on request, while supplies last.

February
- Draft and circulate sailing instructions

March
- Setup on-line registration

Nov - Dec 2009 Action Items

Please use this post to track key items for completion through the balance of 2009.

November
Initiate sponsorship plan.
Complete initial draft of budget
Solicit quotes from caterers
Contact DJ for quotes and date reservations


December
Confirm remaining major project and subcommittee assignments
Make brief presentation to host club’s Board.

October Kick-off Meeting

The RHYC JO Kickoff Meeting was held Saturday, 10/24 10am at the RHYC.

Minutes and notes from the meeting are posted:
http://docs.google.com/Doc?docid=0AZDt-CXkCTKtZDc3djNqZl85Y3hweHEzZ2s&hl=en

Please review and comment against this post.

Food

The overall plan:

Friday
Dinner at Club

Saturday
Continental Breakfast
Lunch on the Water (except Green Fleet)
Dinner: Caterer with RHYC providing sides

Sunday
Continental Breakfast
Lunch just prior to awards ceremony
Tyvec wristband will be confirmation of payment

JO Planning Kickoff Meeting

Quick Reminder
The RHYC JO Kickoff Meeting is this Saturday, 10/24 10am at the RHYC. Rain or Shine!

NOR (Notice of Race)

The NOR is posted online for review. Please provide all comments, updates, etc via comment to this post or in email to Connie rhycss@comcast.net.


RHYC JO NOR

Budget

The preliminary budget for the JOs is posted on-line so that we all have access. As we learn more details for the various expenses, please place a note in this blog prior to updating on-line.

Wanda

Stickers

How about stickers (once we get a logo) that say "I sailed in the 2010 Junior Olympics at Rock Hall Yacht Club!"

----- Original Message -----

From: 4OVER4.COM

PRO for Opti Green Fleet Course

The PRO for this course is to be Dyer Harris. Amy Kehoe Has been a bit ill but informs me she is just fine now and looking forward to her Opti clinic in the JOs. If she continues to be OK she will patrol the Green fleet and coach the kids around the course. I had thought that it could be a good match to have her in the boat with Rich McCue for coaching. Lance Williams will assist Dyer and do the scoring and recording. One or two more people would be helpful for this and the other circles, as each of the circles has a PRO and recorder.
If the Opti circle is to run a Trapezoid course we will need a second boat to take finishes and a total of four mark boats. At this time we have one mark boat and need three more mark boats and a finish boat. Any ideas out there?

Clean-up-Parking- Hoist control

The Chairs who have volunteered for this effort are Ron Mansfield and Seth Powell. They will be responsible to lay out the grounds with marking spray for parking boats by class and laying out Campsites. Someone will need to be on the hoists before and after sailing each day to assist the visitors in the use of the hoists. This committee will also have several people on hand at various times to be sure that the trash cans are empty and trash picked up. one more item on their list will be lining up several more Porta Johns. We should make the decision about the # we need close to the date of the regatta.

PRO for Opti RWB course

PRO for this course is Bobby Frey who has been doing this for a few years for JOs and Annapolis YC. He wants to do a Trapezoidal course which is standard in the higher level Opti regattas but will need more marks and Chase boats. Bobby has offered to bring some people from AYC to help him. I had asked Connie to join Bobby as scorer and other as she is probably our most experienced scorer and could also act as liason between Bobby and RHYC.

PRO For Radial/420 course

Lee Urbani Has agreed to Be PRO for this course. He will use Jim Nealis' True North boat "Last Laf" and have a crew of Dawn Urbani, Jim Nealis and others. If he would post the names of the rest of his crew, to this message, we can get that crew finished.

Inverters

DC to AC Power inverters will allow us to ensure laptops stay charged while out on the Race Committee/Finish Boats. If we can have race results entered on the water, we can faster, more efficient results and awards ceremony following racing on Sat and Sun of the JOs.

A heavy duty inverter can power a laptop, here are a few:
1100 watts continuous power, 2200 watts peak power, Provides 9.2 Amps, $129
http://www.dcacpowerinverters.com/itemdesc.asp?ic=PW1100-12
1250 watts $129
http://www.theinverterstore.com/the-inverter-store-product.php?model=pwrinv1250-top-rgb

Volunteers, Contact Information

Please post your contact info (email and cell number) to this section so that we know how to get a hold of you.

So far, the following have signed up to assist:

Wanda McCue - JO Event Chairperson
wemccue@yahoo.com
cell: (610)217-8815

Connie Ranney - Wanda's Deputy!
rhycss@comcast.net
cell: 610-247-1645

Chuck Parry - On-the-Water Chairperson
gardy3@verizon.net
ph: 410-778-4560

Beth Ostrander - Awards
beth@theocrew.com
cell: 610-256-3704

Rick Sheldon
richard.sheldon@aya.yale.edu
Home Tel: (302)575-1995
Cell: (302) 353-7305

Amber Smucker
watergirlamber@yahoo.com
cell: 410-778-1398

chris mcnally
hyskeir@gmail.com

Tom Tontarski
tomt@intercom.net
410-778-8466

Denise Tontarski
moxie1950@gmail.com
410-778-8466

Dawn Urbani
dmu60@yahoo.com
215-287-4788

Carol Niemand - Sponsorship Chairperson
carolnie@verizon.net
410-778-3931 (Home)
703-864-7139 (Cell)

Sue Caswel
suecaz@verizon.net
410-778-2890

Lisa Butler - Food Chairperson
Lisa.Butler14@gmail.com
610-948-8998

Lansing Williams
slansing@verizon.net
410-778-2890

Michael Heim - Race Committee
heimfamily@comcast.net
610-451-5509

Seth Powell - Committee Co-Chair Grounds
laxdad18@verizon.net
410-708-8914

Mick Price
mickpriceyd@gmail.com
410-703-1612

Alan Zametkin - boardsailor committee chair
zametkin@mail.nih.gov
301-949-7112

John Ostander
John@theocrew.com
610-613-2122 (cell)

Cathy Jayne - Food & Staff Committee
cj21473@hotmail.com
410-708-7471

Ms. Annette J. May - housing committee chair
annettemay@verizon.net
410-639-7009 (Home); 410-639-2400 (Work)

Barbara Leonard
Haven Harbor
bbl445@yahoo.com

Jan Ross
jrossctown@gmail.com
(410)778-1718 (home); (443)480-7486

Neil Blackmore
chaneil@verizon.net
(410)778-9167

Dave Teel
Bonny Teschner (Dave & Bonny)
443-282-0433 (Home)
302-540-9836 (Cell)
dteel@kennett.net
bonnylynne2003@yahoo.com

Dottie Wetmore (and Shane) - Fun Committee
(410)708-3496
dcw9035@hotmail.com

Patti Gregory
(215)746-8839 (work)
(215)264-0948
gregory4@upenn.edu

Amy Gross-Kehoe
(650)704-9770
agkehoe@gmail.com

Louise Shearer
(410)490-3595
shibshearer@verizon.ent

Madelyn Reni
(410)639-2110
springcovemarinarockhall@verizon.net

Marcia Deiss - Q/A Booth
(410)778-3421
mcdjed@gmail.com

Carol Edwards - Registration helper
(410)778-5827
colliemama@verizon.net

Chip Lieber
(410)708-5408
chip@pineygrovecellars.com

Harry Murphy
(610)717-8207
harrymurphey@yahoo.com

Dan McAuliffe
rhyc.manager@baybroadband.net

Janet Elliot

Ron Landon
ronlan@verizon.net

Awards

Beth O is the lead for this activity!

A few weeks ago, Chuck, Connie, and I sat down and brainstormed our thoughts on the event. Below are our notes on the awards, but you can own from here.

Awards:
Brainstormed Activities:
- JO provide 1-3
- Agreed that we should at least go 5 deep
- Green fleet participants should all be given something
- Sportmanship awards
- Top female sailor?
- Certificate given to winner of each race during Saturday dinner

The official kick-off meeting is 10/24 @ 10AM. Please plan to join us.

Publicity

Cindy's strategy for promotion

Ladies,
Sorry for the delay in my response. Connie, I received the invite to your blog, thanks and I've checked out the RHYC and US Sailing/JO websites.

The first, and most important publicity piece should be a press release issued by US Sailing announcing their selection of Rock Hall Yacht Club as the host of the 2010 Junior Olympics. The release should announce the site selection and should include a quote from a high ranking official as to why the organization chose Rock Hall. The release should also talk about the Junior Olympics program/classes, and might include a quote from the Commodore of the Rock Hall Yacht Club about how excited we are to have this major national event at the Club. Does US Sailing plan to issue such as release? It will have much more credibility, and will be picked up by national media outlets if it comes from US Sailing. When you get a copy of their release, we can send it to our local media (radio, print, online, etc) as well. The release should be posted on their website as well as on the RHYC site.

What local and regional events at the Club and in the community will take place leading up to this event? Any regional class championships leading up to the JO should include a reference to the JO in Rock Hall and the date of the event. We might consider getting the sailing coaches at Washington College and Gunston Day School aware and involved in this event to build local awareness and interest. (Gunston just hired a sailing coach from Stanford U. and they have a strong sailing program. WC, as you probably know, ranked in the top 10 college teams in the US in sailing last year.)

Have you talked with the folks at US Sailing and asked how RHYC can work with them to publicize the event and get their recommendations? This is important, so we don't overstep their publicity plans.

I'll also talk with Bernadette VanPelt, Kent County Tourism Director to get her recommendations on publicity as well./

That's it for now...

Cindy Genther

RHYC JOs on facebook and twitter

We have our presence established on:
facebook: http://www.facebook.com/home.php?#/pages/Rock-Hall-MD/Junior-Olympic-Sailing-Festival-for-the-Chespeake-Bay-2010-at-RHYC/126818214425?ref=ts

and twitter: http://twitter.com/rhycjo

The two pages are linked. Please invite "fans", and pass the word!

Test posting from email

If this works, I'll send out the email address that will allow us to post directly to the blog by sending email.  That way we'll only need to visit the blog for reading and commenting!

Megaphone prices

1/2 mile range $89.99: https://www.audiolinks.com/tek9/tek9.asp?pg=products&specific=jndsempqq

1000 ft range 52.99: https://www.audiolinks.com/tek9/tek9.asp?pg=products&specific=jnpmgrh8

1000 yd range Champion MP12w 79.99: http://www.bryansmusic.com/page238.htm

I'll call a few of these companies to see if they'll donate.

Chuck: Can you let me know what range? I was thinking 1/2 mile.

On the water - from Chuck

On-the Water info

PRO for C420 and Radials ----- Lee Urbani
PRO for Opti Red, White and Blue----- Bobby Frye
PRO for Opti Green Fleet -open-- Clinic to be conducted by Amy Kehoe.

We will need three Safety/Chase/Mark boats and a Committee boat (start in
the middle of the windward leg so no finish boat needed) for each racing
circle. The Sailing School can supply the two Whalers for the green fleet
and the other two School boats are available for the other two circles. That leaves us with four more small boats needed for the racing circles. We will also need one more boat for a short time to run lunches out to the sailors.

It would be nice if we could have a larger boat with a licensed captain to
take out spectators.

I am nominating Seth Powell and Tom Tontarski to be in charge of Patrol boatcommitment and racing mark availability. We will need three sets of marks in different colors.

There has been a request for including a Windsurfer class in our event. I
have told the interested parties that we need to have their support (PRO)
and the commitment of ten boats pre-registered two weeks before the event.
After reviewing Island Heights YC plans I see that they have a standard of
fifteen boats to set up a separate circle so we should make that change.

I spoke to the RH vol FD and they may be able to send their emergency boat
for the entire two days. Should confirm this week.

We need to find two more Recorder/Scorers and their laptops so each
committee boat will be able to do the scores on the water and have them done when they get in off the water. We will also need inverters on each
Committee boat so the laptops will not die.

We need to buy, beg or borrow three more megaphones so we can have one at
each end of the Starting lines for C420/Lasers and OPti RWB. We can then
hoist the I flag instead of the prep flag at four minutes to go and talk
boats back from the line starting at one minute to go (Rule 30.1). We need
to have a megaphone for each end of the line to call the boats if they are
close to being over with one minute to go. Buzz Reynolds at IHYC does this
and has only had an average of two General Recalls over the ten years they
have been doing it and they had 304 boats this year on four circles.

One more thing we will need is someplace to park the Power boats that are
participating. Lee, maybe you could see if Mort would make some empty slips
available for Saturday night and we could give him recognition in the book
we put out and show him as a donor on the donor/contributor list.

vsail - Sailing Simulator

Let's look into getting a vsail for our JOs. Evidently they're a huge hit wherever they are:
http://www.youtube.com/watch?v=k_Vyicnl5uE

http://www.sail1design.com/index.php/s1d-coaching

http://issuu.com/cdeere/docs/sept09ss

Could be a great rain activity / attraction for siblings and parents

JO Responsibilities

JUNIOR OLYMPIC RESPONSIBILITIES


US SAILING agrees to:

• Provide an updated Junior Olympic Events Manual on the web with the latest ideas to enhance your event (http://www.ussailing.org/jomanual/).

• Provide national advertising and promotion:
• The JO poster will be distributed to yacht clubs and junior programs nationwide in the spring.
• US SAILING will implement a comprehensive national PR plan.
• A Junior Olympic page will be maintained on the US SAILING web site with links to host club web sites.
• Promptly posted JO results will be announced on the US SAILING home page and in e-ussailing, the weekly electronic newsletter (33,000 subscribers).

• Develop unique Junior Olympic merchandise that can be sold at your event to generate extra revenue for your budget and/or your junior program. Two licensed merchandise suppliers to choose from.

• Provide Junior Olympic medals for each class or division - gold, silver and bronze medals for skippers and crews. (1st, 2nd & 3rd provided free of charge; clubs may purchase more at cost)

• Provide giveaways and prizes for event participants.

• Provide prompt answers to all your Junior Olympic questions.


The JO Event Organizer agrees to:

• Include three elements in your event goals: 1) education & sportsmanship, 2) exposure to Olympic sailing, and 3) fun! (The JO Manual has lots of ideas on how to do this.)

• Create an event that is open to all youth sailors and insure that every participant is a member of US SAILING.

• Promote participation with the goal of at least 100 participants in the first year, and to grow the event, if it runs more than one year.

• Ensure that the host club is a member of US SAILING.

• Use the Junior Olympic name and logo in compliance with USAILING and USOC regulations (as outlined in the JO Manual).

• Use US SAILING certified race officials that are kid-friendly.

• Purchase JO merchandise only from authorized JO merchandisers.

• Display US SAILING and designated sponsor signage throughout the event.

• Involve the US SAILING representative(s) and the sponsor representative(s) in your opening and closing ceremonies, when asked.

• Involve the visiting coaches in the clinic(s) and the on-the-water safety patrol.

• Develop a JO webpage on your club’s website. Post results promptly on your JO webpage.

Info from Island Heights YC - experienced

From: CHARLES PARRY
Subject: JOs at RHYC
To: "Wanda McCue"
Date: Wednesday, August 19, 2009, 9:57 PM

> Wanda
> Here is the
> organization info that Buzz
> Reynolds sent me from Island Heights Yacht Club in NJ.
> He has done this for years so that
> many of these people have
> experience in their jobs . They have
> three major meetings: one
> right after the event, one in the winter and one a few
> weeks before the event.
> We need to sign up
> people for the various
> committees and have a meeting some weekend in the
> fall.
>
> I know we can do a much
> better job overall than has
> been done in the past, particularly in
> advertising the location and particulars such as date and
> facilities well in
> advance (by middle of November) so that lots of
> organizations can get this event
> on their schedules. I just looked over the results sheets
> and did not see any
> registrants from anywhere other than CBYRA clubs.
> I hope we can do
> better.
>
> I have a work sheet from
> Lee parks at US Sailing
> that I will send you separately.
>
> Buzz went 10 medals deep
> in each of his fleets. We
> can surely go more than 3. The results on CBYRA for
> this year's event do
> not include the Green fleet. If that fleet had 20 boats
> then the event was about
> 100 boats.
>
> IHYC charged $95 per
> person or $95 for single
> handed boats and $190 for double handed boats. BCSC charged
> $85 for single and
> $135 for double.

> Chuck

Wristbands

We agreed that we should use wristbands to track who has paid for Saturday's dinner and dance. While the children's meals will be included in their entry, parents, coaches, and other siblings need to pay. This would be a good practice at all of the Junior Sailing events. I found the following options on-line:

Plastic Wristbands: $49.95 for 500

Tyvec Wristbands: $14.95 for 500

Plastic Wristbands: $150 for 500 (like the "Livestrong" wristband)


These companies had good websites and a broad offering (standard and custom):
www.24hourWristbands.com
http://www.nationalticket.com/wristbands/

Clothing and Other Item Sales

Temporary Tattoos - The thought is that we could sell these along with the clothing:
http://www.tattoosales.com/customtattoo.aspx - $80.90 for 1000 (that is way too many)

There are several other websites and the $80 for 1000 is common. I've paid $5 for these tattoos at festivals for Connor. I think we could more than cover our cost if we sold them for $2-$5 each.

Donations

One of our friends donated four buoys to the club! Some of them are still in the box.

Summary of Kick-off Meeting

July 9-11, 2010
Schedule for the Weekend

Friday Night: Packet Pickup
Boat drop off
Warm –up sail
Camping set-up
Dinner @ Club via reservation
Low key social event (bonfire)?

Saturday: Registration
Opening Ceremony
Skipper’s Meeting
First Gun (Goal of 3-4 races)

Sunday: Last Race 1PM
Closing Ceremony 3PM


RHYC Goals for Hosting JO:
- Exposure to YC
- Make Money

JO Goals:
- Broaden base of youth sailing
- Establish JO Events around the country
- Fun & Learning
- Competition

Theme for weekend events: Olympics
- Opening ceremony where clubs march in with club burgee
- Awards ceremony
- Past Olympian slide show
- Formal Closing ceremony with podium for awards

Workgroups
- Registration
- Publicity
- Clothing Sales
- Food: Suggested Owners Diana Georgeson, Jen, and Dan
- Awards
- Sponsorship
- Housing
- Parking
- Fun
- Clinic
- Rain Delay Events
- Safety
- Clean-up
- On-the Water: Chuck Parry

Publicity (Getting the Word Out):
Agreed that we need to commence this activity right away.
Goal would be to find an individual to pull together a marketing plan and execute against it
Brainstormed Activities:
- Update RHYC website
- Send letter to other YC before season ends that includes dates, lodging info, etc. This should include outside of MD (VA, NJ, PA, RI, NY, international?)
- Contact Kent County calendars & website (Connier)
- Target Publications include:
o CBM
o Spinsheet
o CBRYA Website
o Nor’easter
o US Sail Magaizine
o Local Newspapers (Baltimore Sun, Annapolis, Kent County News)
- Consider a human interest article
- Reach out to other sailing programs and class associations

Registration:
Goal: Seemless & Fast packet pickup
How:
- Drive 90% on-line registration
- Start advertising now
- Penalties for late registration
o <2 weeks to event – surcharge of $30
o On-site registration – surcharge of $50
- All waivers should be included on-line (medical, legal, photos). Examples are on the JO website.
- Pick-up tables should be organized by: boat type, last name.
- Bags should be assembled the week prior and should include: program of weekend events and FAQ, welcome letter, Map (Registration, Boat launch, parking, coach boat launch, camping info)
- Separate table for coaches with their own back of info.
- Food sales will be at registration
- Separate Question/Answer area away not part of registration
- Active.com does charge 4.5% of fee
-
Brainstormed Activities:
- Friday night: Reservations at the Club
- Saturday
o Breakfast: Bars/Donuts, Coffee, Juice, H2O
o Lunch: Sandwiches, Chips, Water on the water except for Green Fleet. Will need boats to deliver. Parents can eat at the club
o Dinner: Consider caterer

Sponsorship:
Official Sponsors of the JOs include: West Marine, Active.com, GIL (need to determine what they actually provide).
Brainstormed Activities:
- Sponsors will have levels:
o Gold - $500 (or larger)
o Silver - $250
o Bronze - $100
o ?? - Giveaways
- Sell ads in packet with JO schedule, FAQ, etc . This would cover printing cost & generate some money
- Walgreens – First Aid Kits
- Marinas – Advertise them as slip rentals in Housing guide too
- Local Sponsors:
o Durdings – Ice Cream Trucks
o High Tech Pavilion
o Herr’s
o Pepperidge Farm
o Drink Sponsor?

Food:
Agreed that we should give out wristbands indicating that people have paid for the food
Brainstormed Activities:
- Friday night: Reservations at the Club
- Saturday
o Breakfast: Bars/Donuts, Coffee, Juice, H2O
o Lunch: Sandwiches, Chips, Water on the water except for Green Fleet. Will need boats to deliver. Parents can eat at the club
o Dinner: Consider caterer
- Sunday
o Breakfast: Bars/Donuts, Coffee, Juice, H2O
o Lunch: Sandwiches, Chips, Water on the water except for Green Fleet. Will need boats to deliver. Parents can eat at the club
o Club should plan on snacks for purchase during awards ceremony

Fun:
Brainstormed Activities:
- Olympic Theme
- Dance/DJ Saturday after dinner
- Mini awards at Dinner (winner of Saturday races – see awards tab)
- Ice Cream Truck from Durdings
- Promotional Boat to Sail
- Spectator Boat for Parents ($5.00). Must be licensed captain
- RH Kayaking Co to bring Kayaks for parents
- Island Photo Pics or Ashley Love Videography
- Radio Broadcast live
- TV Station to Broad cast
- Bonfire with Smores

Rain Delay Events:
Brainstormed Activities:
- Olympic themed events:
o Hiking Out
o Tug of War
- Movie
- Slide Show

Food:
Brainstormed Activities:
- T-shirts will be included with registration
- Extra shirts avail for purchase in all sizes
- Consider technical shirts
- Backpacks?
- Hats
- Beach Towels?
- Book Cover?
- Tatoos?

Safety:
Brainstormed Activities:
- Walk around of hazards (lightening, powerlines)
- Lifeguard for pool is a must
- First aid kits
- Consider including Coast Guard Auxilliary to help out
- EMT on-site and on-water (does the club have any EMTs)
- Chaperone for the Dance
- Coaches from other clubs will be assigned jobs to help out
- Hoist
Awards:
Brainstormed Activities:
- JO provide 1-3
- Agreed that we should at least go 5 deep
- Green fleet participants should all be given something
- Sportmanship awards
- Top female sailor?
- Certificate given to winner of each race during Saturday dinner

Parking Lot of Ideas:
Gary Jobson to give awards at closing ceremony
Olympic Podium

Actions:
0906.1 Wanda send Connie Chuck’s email with the NJ YC info on program.
0906.2 Wanda send Connie Cindy Genther’s contact info (Chestertown Chamber of Commerce).
0906.3 Wanda generate email to club soliciting volunteers for event.
0906.4 Find cost of wristbands

Web Presence Established

Have a draft web page established for the JOs at RHYC which links right off the main RHYC Page, so as to maintain common look and feel for RHYC web presence.  Inputs welcome!  http://rockhallyachtclub.org/jo.htm

Blog Purpose

RHYC hosts the Junior Olympic Sailing Festival for the Chesapeake Bay July 9-11, 2010.

The purpose of this blog is to keep all RHYC JO Committe Members informed of decisions and ideas as they arise!